How to schedule via Zoom


Step 1: Sign into Zoom and get to scheduler

  • Log into www.zoom.us using your pacres email and the password you set for your account.
  • Click the ‘Schedule Meeting’ option on the top-right of the screen


Step 2: Schedule a meeting

  • Complete the following fields on the ‘Schedule a Meeting’ page:
    • Topic - Description is optional
    • When - Date, Time, Time Zone and is this meeting going to be reoccurring?

    • Video –

      • If this is going to just be a conference call: Select OFF on Host and Participant video options

      • If this is going to be a video conference: Select ON on Host and Participant video options

    • Audio – You can choose between 

      • Telephone (calling into the meeting with the phone), 

      • Computer audio (using the microphone on their webcam) 

      • Or enabling both of them. 

(Tip: We usually use telephone audio for people calling in to the meeting because the microphones on the webcams tend to pick up a lot of background noise)

  • Click ‘Save”


Step 3: Add the meeting to Outlook and invite others

  • After hitting the ‘Save’ button, you will be taken to an overview of the meeting you just scheduled, this is where you will invite the attendees to your meeting. You can do this one of two ways:
    1. Click the ‘Outlook Calendar (.ics)’ button
      • Click ‘Save’ to the prompt and open it when it is done downloading (it should open an Outlook calendar appointment box.
      • Along the top of this Outlook appointment, click the ‘Invite Attendees’ button to add the people you would like to invite.
    2. The second way to invite attendees to your meeting is to simply copy and paste the meeting URL provided to you on the meeting review and paste it into an calendar invite/email that you create yourself in Outlook