TABLE OF CONTENTS


Please note that we do not allow External Sharing except for HR and as such anything that references the "share with anyone with a link" or "specific people" options will not work and you will receive a notification that these functions aren't allowed in our organization policy.


Sharing a Personal Document

These directions apply if you are sharing a document that you authored or own and is a part of your document collection or on your desktop, not a team doc.

  1. With a file open or a file or folder selected, select Share.
  2. If you are working on your desktop and the file hasn’t been saved to OneDrive or SharePoint, select a location you want to upload your file.
  3. Select the down arrow to choose permissions for the link you will be sharing. Options include:
    • Anyone (if your organization allows it)- We don't!
    • People in your organization
    • Specific people - Only works for internal contacts.
  4. Select Apply to save the permissions.
  5. Enter the name or email address of people you want to share with.
  6. Type a message.
  7. Select Send.



Share Files and Folder Video 1:42



Sharing a Team Document

Here's how you share files or folders in SharePoint:

  1. Select the file or folder you want to share, and then select Share.Screenshot of sharing dialog box showing a sharing link for people inside the organization.
  1. (Optional) Select the dropdown list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing.

    Options for Who would you like this link to work for (options vary based on admin settings):

  • People in <Your Organization> gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
  • People with existing access can be used by people who already have access to the document or folder. Use this if you just want to send a link to somebody who already has access. 
  • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.


Note: If a sharing option has been greyed out, your organization's admins may have restricted them. For example, they may choose to disable the Anyone option to prevent usable links being forwarded to others.


By default, Restrict editing is turned on. If you want people to only view your files, leave as is, otherwise select the pencil icon next to the Name, group or email box, then give the recipients edit or read-only permission. When you're done, select Apply.


OneDrive sharing permission options with edit or view only options. 

  

  1. Enter the names of the people you want to share with and a message, if you want.
  2. When you’re ready to send the link, select Send.


Another way to share is to get a link to a file or folder that you can copy and paste in a text message or on a website. People you share these links with can also forward your link to others.


SharePoint

In SharePoint, select Copy link. The link is automatically copied to your clipboard.


OneDrive

Either in the document, or in your OneDrive is connected from your File Explorer, right click the file and select "Share." Select Copy Link which will open up a link that has a "COPY!" button which when pressed automatically saves to your clipboard and then you can copy the link in an email or add it to a Teams Chat message. 


Notes: 	
  • The permission granted by a sharing link lasts only as long as the link exists. For example, when a link is disabled, access is revoked (though people may still have access to the file via other means).
	
  • When Allow editing is selected: After they sign in, people in your organization can edit, copy, or download the files. When Allow editing isn’t selected, people in your organization can view, and may be able to copy or download the files.
	
  • Site administrators can restrict sharing so that only owners can share files and sites.
	
  • If site administrators have not restricted sharing to site owners, any person with Edit permissions to a file or folder can share that file or folder with others by selecting Share or Copy link. People who don't have edit permissions can use Copy link to get a link that will work for people who already have permissions to the file or folder.
	
  • The option to create or open "Anyone" links to .aspx pages is not supported.